Job Description

Overview 

Rose Associates is your gateway to an exhilarating realm of real estate innovation. Our dynamic services platform spans development, management, and marketing, catering to private and institutional property owners globally. In the unparalleled market of New York City, where unique needs and challenges abound, we've solidified our position as the go-to industry leader. 

Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! 

We are seeking a dedicated and detail-oriented individual to join our team as an Assistant Property Manager for our multifamily properties. The Assistant Property Manager will play a crucial role in supporting the Property Manager in day-to-day operations, resident relations, and administrative tasks to ensure the success of our vibrant residential communities. 

Essential Job Functions 

• Liaise between ownership and residents, including drafting and distributing resident communications.
• Foster positive relationships among residents, management, and building staff.
• Attend designated weekly/monthly meetings, manage all aspects of lease administration, including data entry into property management software, calendar management, and code processing for accounts payable and receivable.
• Maintain office files, inventory, and compliance of storage, bicycle, and fitness agreements.
• Prepare monthly reports, ensuring delinquency is below 0.5% of GPR.
• Coordinate Move In/Move Out schedule, collect insurance certificates, and process Move Out Reports and security deposit refunds.
• Support Resident Manager with post-move out walk-throughs, vendor coordination, and contract reviews.
• Assist Property Manager with budget forecasting, building-related events, and emergencies.
• Provide after-hours on-call support when required and communicate issues to the Property Manager.
• Analyze income and expense patterns, participate in budget forecasting, and provide support in code processing and filing.
• Collaborate with property management on renovations, vendor coordination, and lease enforcement.
• Maintain competitive marketplace intelligence, supervise resident retention programs, and be available for emergencies.
• Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
• Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
• Position may be required to perform duties outside their normal responsibilities as needed.

Qualifications 

• Bachelor’s degree in business, marketing, real estate, or finance is preferred.
• Minimum of 3 years of multifamily or assistant property management experience.
• Proficiency in navigating computers and property management software, including Microsoft Office, On-Site, Elise AI, RentCafe and Yardi.
• Technical knowledge of building operations and maintenance.
• Understanding of marketing trends, budgeting, and reporting.
• Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
• Work authorization (required)
• Must be available to work weekends (Saturdays and Sundays). The current schedule for this position is Sunday through Thursday. 

In addition to base compensation, significant incentive pay and full benefits packages are available. 

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